Maintenance Administrative Clerk

Modesto Metro Area, CA

Post Date: 08/06/2017 Job ID: JN -082017-36606
Provides support to the Maintenance Team. Major job emphasis is focused on maintaining and developing reports, maintaining Maintenance Connection database, updating spreadsheets, processing requisitions through Maintenance Connection and open invoices, and clerical work. A temporary backup or Maintenance Manager fulfills the responsibilities of this role when vacant.
Duties and Responsibilities
  • Data entry into Maintenance Connection
  • Able to perform Quick Books transactions for inventory maintenance parts.
  • Attend meetings, take and transcribe notes, prepare draft of notices on MS Word processor, and after editing by Manger, finalize draft.
  • Type letters, memoranda, reports, etc., from dictated, handwritten, or other sources, and assists in preparing agenda and related material for meetings.
  • Organizes and maintains file system, and files correspondence and other records relating to both daily department activity and regulatory requirements, including organizing standard work documents.
  • Maintains CMMS for daily/weekly/monthly reporting requirements.
  • Compiles data, prepares reports, presentations and other communications.
  • Arranges, participates in, and implements as directed, conference and committee meetings.
  • Prepares outgoing mail and correspondence, including e-mail and faxes. Posts information on bulletin boards.
  • Able to review production and maintenance data to identify activity flow improvement and waste.
  • May manage materials repair operating inventory and create purchase order.
  • Responsible for overseeing food safety
Critical Success Factors:
  • Accuracy
  • Safety
  • Teamwork
  • Flexibility
  • Accountability
  • Initiating Action
  • Continuous Improvement & Learning
  • Communicating Effectively
  • Planning
  • Problem Solving
  • High School Diploma or G.E.D. Required.
Job Qualifications and/or Skills:
  • Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
  • Confidentiality with materials seen, heard, handled and accessed is critical in this position.
  • Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment, including English usage, spelling, grammar, and punctuation.
  • Data entry experience a plus.
  • Ability to read and interpret documents such as safety rules and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups, employees, vendors, and customers.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret graphs.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to multitask, manage and prioritize assigned work according to daily needs.
  • Advanced computer skills required. Ability to create charts, graphs, matrices, letters, memos and flowcharts using Microsoft Office software (experience with all primary MS Office software: Word, Excel, Access, PowerPoint) from written reports and verbal information. Proficiency in MS Project is a plus, MP2 experience a plus.
  • Working knowledge of the internet and intranet a plus.
  • Proficiently type 30 wpm.

  • This position requires that employees work Monday through Friday, including some Saturdays
  • Overtime as needed with or without prior notice
  • Hours may vary per day or as necessary to fulfill job responsibilities
  • Regular and Reliable Attendance.

For more information contact Michelle: 209-267-4070
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