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Job Title: Payroll/HR Administrator

Type of Role: (Contract to Hire)

Shift / Hours: Monday – Friday, 8am – 5pm 

Location: Los Banos, CA

Hourly Range:  $30-$35/Hour 

The Human Resources / Payroll Administrator is responsible for supporting daily operations while ensuring accurate and timely payroll processing. This role serves as a key point of contact for employee records, benefits administration, compliance, employee relations, safety, training and payroll-related inquiries, ensuring adherence to company policies and applicable labor laws. This position requires strong analytical skills and ability to work collaboratively with various departments.

Key Responsibilities
Payroll Administration
• Process bi-weekly payroll accurately and on time
• Maintain payroll records, including wages, deductions, bonuses, and overtime
• Ensure compliance with federal, state, and local payroll regulations
• Prepare payroll reports and reconcile discrepancies
• Respond to employee payroll questions and resolve issues
• Familiar with AP processing
• Manually calculate temporary staffing timesheets on a weekly basis 

Human Resources Administration
• Prepare and maintain all employee personnel files including employment, I-9 forms; current/term employees and unemployment claims
• Assist with onboarding and offboarding processes
• Assist with benefit administration including enrollment, changes, terminations, inquiries related to employee benefits
• Maintain monthly billing and reconcile all health benefits; medical, dental, vision, life for all employees including COBRA
• Process qualifying events for current employees and COBRA candidates via

Paycom
• Support performance review and employee relations processes
• Manage/coordinate Company safety and mandatory training
• Manage FMLA/CFRA and PDL for current employees on LOA
• Worker compensation administration and reporting with WC insurance and maintain OSHA log 
up to date
• Maintain tracking transmittal report for 401k contributions for employees in a bi-weekly basis including for annual census reporting

Compliance & Reporting
• Ensure compliance with employment laws and internal policies
• Assist/respond with audits, workers’ compensation, and unemployment claims
• Prepare HR and payroll reports for management
• Maintain confidentiality of sensitive employee information
General HR Support
• Respond to employee HR inquiries in a timely and professional manner
• Assist with policy updates and HR documentation
• Support recruiting and training initiatives as needed

Qualifications Required
• 2+ years of experience in HR and payroll administration
• Knowledge of payroll systems and HRIS platforms, Paycom is a PLUS
• Familiarity with federal and state employment laws
• Strong attention to detail and organizational skills

Preferred
• Associate’s or bachelor’s degree in human resources, accounting, or related field
• Payroll experience with a minimum of 5 years
• Bilingual in Spanish is a PLUS
• Experience in construction/farming is a PLUS
• Proficiency in Microsoft Excel and HR software

Skills & Competencies
• Excellent written, verbal and interpersonal communication skills
• Strong problem-solving and analytical abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Time management and multitasking skills
• Customer-service-oriented mindset

Working Conditions
• Full-time, Monday through Friday and must be able to work on-site only in Los Banos, CA
• Hourly position from $30.00 to $35.00 an hour

Benefits
• Medical, dental, vision, and life insurance coverage after 2 months of service
• 40 hours of sick hours after 3 months of service
• Accrue one week vacation after one year of employment
• 401k after 3 months of service; quarterly enrollment

Perks and Benefits:

While working as a Balance Staffing Associate, you will be able to take advantage of weekly pay, optional medical benefits, paid sick leave, and state-specific retirement saving options in accordance with state or local law.

Apply now and one of our recruiters will reach out to you!

Balance Staffing is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other characteristic protected by federal or state law.

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